PO Approved Supplier List

Description:

Approved supplier list and attribute details such as source documents, supplier scheduling, planning constraints and inventory attributes.

Parameters

Operating Unit, Owning Organization Code, Using Organization Code, Item, Category, Supplier, Show Documents, Show Authorizations, Show Supplier Capacity, Show Supplier Tolerance

Used tables

po_approved_supplier_list, mtl_parameters, hr_all_organization_units_vl, mtl_system_items_vl, mtl_categories_kfv, ap_suppliers, ap_supplier_sites_all, mo_glob_org_access_tmp, dual, mtl_manufacturers, po_asl_statuses, po_asl_documents_v, po_headers_all, po_asl_attributes, per_people_x, chv_bucket_patterns, chv_authorizations, po_supplier_item_capacity, po_supplier_item_tolerance, org_access_view

Dependencies

If you would like to try one of these Oracle EBS SQLs without having Blitz Report installed, note that some of the reports require functions from utility package xxen_util.

Example Report

PO Approved Supplier List 18-Jan-2018 223638.xlsx

Report SQL

www.enginatics.com/reports/po-approved-supplier-list/

Blitz Report™ import options

PO_Approved_Supplier_List.xml

Case Study & Technical Analysis: PO Approved Supplier List Report

Executive Summary

The PO Approved Supplier List (ASL) report is a crucial procurement master data tool within Oracle Purchasing. It provides a comprehensive listing of items and services that can be sourced from specific suppliers, along with critical details such as sourcing rules, supplier capacity, planning constraints, and quality attributes. This report is indispensable for procurement managers, buyers, and supply chain planners to enforce sourcing policies, optimize supplier selection, streamline purchasing processes, and ensure supply chain continuity and quality.

Business Challenge

Managing an Approved Supplier List is fundamental for controlling procurement costs, ensuring quality, and mitigating supply chain risks. However, maintaining and auditing this complex data in Oracle EBS can present several challenges:

Lack of Centralized ASL View: While Oracle EBS provides ASL functionality, getting a consolidated report that details all approved suppliers for specific items or categories, along with their associated attributes, can be difficult to extract and analyze.
Enforcing Sourcing Policies: Without clear reporting, it’s challenging to ensure that buyers are consistently purchasing from approved suppliers and adhering to established sourcing rules.
Supplier Performance Management: Tracking supplier-specific details like capacity, lead times, and quality tolerances is crucial for effective supplier performance management, but often requires disparate data sources.
Audit and Compliance: Demonstrating that sourcing decisions are made based on approved suppliers and established policies is a key requirement for internal and external audits, necessitating clear documentation of the ASL setup.

The Solution

This report offers a consolidated, detailed, and flexible solution for managing the Approved Supplier List, transforming how procurement teams enforce sourcing strategies.

Comprehensive ASL Overview: It presents a detailed list of approved suppliers for specified items or categories, including associated source documents (e.g., Blanket Purchase Agreements), authorizations, and planning constraints.
Configurable Detail Levels: Parameters such as Show Documents, Show Authorizations, Show Supplier Capacity, and Show Supplier Tolerance allow users to dynamically include deeper levels of detail, tailoring the report to specific analytical needs.
Streamlined Supplier Selection: Buyers can use this report to quickly identify approved suppliers for specific items, along with key performance attributes, facilitating efficient and compliant sourcing decisions.
Enhanced Supply Chain Planning: Supply chain planners can leverage supplier capacity and tolerance information to make more accurate planning decisions, ensuring adequate supply and mitigating risks.

Technical Architecture (High Level)

The report queries core Oracle Purchasing and Inventory tables related to the Approved Supplier List and its various attributes.

Primary Tables Involved:
- po_approved_supplier_list (the central table for ASL entries, linking items/categories to suppliers).
- ap_suppliers and ap_supplier_sites_all (for supplier and supplier site details).
- mtl_system_items_vl and mtl_categories_kfv (for item and category details).
- po_asl_documents_v (a view that links ASL entries to underlying source documents like Blanket Purchase Agreements).
- po_asl_attributes, po_supplier_item_capacity, po_supplier_item_tolerance (tables storing additional supplier-item specific attributes).
Logical Relationships: The report builds its foundation from po_approved_supplier_list to identify approved supplier relationships. It then performs various conditional joins to other tables to retrieve detailed information on source documents, supplier authorizations, and item-specific capacity and tolerance, depending on the user’s parameter selections.

Parameters & Filtering

The report offers an extensive set of parameters for precise filtering and detailed data inclusion:

Organizational Context: Operating Unit, Owning Organization Code, and Using Organization Code allow for filtering by specific business units or inventory organizations.
Sourcing Criteria: Item, Category, and Supplier enable precise targeting of ASL entries.
Detail Inclusion Flags: Crucial parameters like Show Documents, Show Authorizations, Show Supplier Capacity, and Show Supplier Tolerance dynamically control the level of detailed information presented in the report, allowing users to focus on specific aspects of ASL data.

Performance & Optimization

As a master data report that can include numerous attributes, it is optimized through efficient filtering and conditional data loading.

Parameter-Driven Efficiency: The extensive filtering parameters are critical for performance, allowing users to limit the data retrieved to only the relevant ASL entries, preventing the report from attempting to process an excessively broad dataset.
Conditional Joins: The “Show” parameters enable conditional joining to related detail tables (ee.g., po_asl_documents_v). This means that complex joins are only executed when the user explicitly requests that level of detail, preventing unnecessary database load.
Indexed Lookups: Queries leverage standard Oracle indexes on item_id, category_id, vendor_id, and org_id for efficient data retrieval.

FAQ

1. What is the difference between an ‘Owning Organization’ and a ‘Using Organization’ in the ASL? The ‘Owning Organization’ is the inventory organization that created and manages the ASL entry. The ‘Using Organization’ is an inventory organization that is permitted to use that ASL entry. This allows a central team to manage the ASL, which can then be utilized across multiple operating inventory organizations.

2. How does the ASL relate to Blanket Purchase Agreements (BPAs)? BPAs are often established with approved suppliers for frequently purchased items. An ASL entry can reference a BPA as a “source document,” meaning that when a buyer creates a standard PO for that item from that supplier, the system can automatically suggest or use the terms from the referenced BPA.

3. Can this report help identify potential single points of failure in the supply chain? Yes, by filtering for a critical Item and reviewing all Approved Suppliers for it, along with their Capacity (if available), procurement managers can quickly assess if there are enough alternative approved sources to mitigate risks associated with a single supplier.

Oracle E-Business Suite Reporting Library

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Blitz Report Dashboard

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OKC Contract Lines Summary	OKL Termination Quotes
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Order Management	Work in Process
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Purchasing	Discoverer
PO Approval Assignments PO Approval Groups PO Approved Supplier List PO Cancelled Purchase Orders PO Cancelled Requisitions PO Document Types PO Headers PO Headers 11i PO Headers and Lines PO Headers and Lines 11i PO Internal Requisitions and Sales Orders PO Internal Requisitions/Deliveries Discrepancy PO Invoice Price Variance PO Purchase Price Variance PO Purchase Requisitions with PO Details	DIS Access Privileges DIS Business Areas DIS Discoverer and Blitz Report Users DIS End User Layers DIS Folders, Business Areas, Items and LOVs DIS Import Performance DIS Items, Folders and Formulas DIS Migration identify missing EulConditions DIS Users DIS Workbook Export Script DIS Workbook Import Validation DIS Workbook Owner Export Script DIS Workbooks, Folders, Items and LOVs DIS Worksheet Execution History DIS Worksheet Execution Summary DIS Worksheet SQLs
Assets	Payables
FA Additions By Source FA Asset Additions FA Asset Book Details FA Asset Book Details 11i FA Asset Cost FA Asset Impairments FA Asset Inventory FA Asset Inventory Report FA Asset Reclassification FA Asset Register FA Asset Retirements FA Asset Summary (Germany) FA CIP Cost FA Cost Adjustments FA Depreciation Projection FA Depreciation Reserve FA Journal Entry Reserve Ledger FA Revaluation Reserve FA Tax Reserve Ledger	AP 1099 Payments AP Accounted Invoice Aging AP Cash Requirement AP DPIVA Export LSNA AP Expenses AP Final Payment Register 11i AP Intercompany Invoice Details AP Invoice Approval Status AP Invoice Audit Listing AP Invoice Payments AP Invoice Payments 11i AP Invoice on Hold AP Invoice on Hold 11i AP Invoices and Lines AP Invoices and Lines 11i AP Invoices with PO, Intercompany and SLA Details AP Matched and Modified Receipts AP Negative Supplier Balance AP Open Balances Revaluation AP Open Items Revaluation AP Posted Invoice Register AP Posted Payment Register AP Preliminary Payment Register 11i AP Supplier Statement AP Suppliers AP Suppliers 11i AP Suppliers Revenue Summary AP Suppliers Revenue Summary 11i AP Trial Balance AP Trial Balance Report Definitions
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